Privacy Policy

1. Introduction

DynaVector Ltd ("we", "our", or "us") is committed to protecting and respecting your privacy. This Privacy Policy explains the data we collect about you when you use our website and services, how we use your information, and your rights regarding your personal data.

DynaVector Ltd is the data controller for the purposes of the General Data Protection Regulation (GDPR) and the Data Protection Act 2018. We are registered in Ireland with company registration number 756483 and our registered office is at 80 Henry Street, Waterford, X82 0789, Ireland.

2. Data Collection

We collect personal data that you provide to us directly and automatically through your use of our website and services. The data we collect includes:

• Contact Information: Name, email address, phone number, postal address, and company details when you contact us or use our services
• Property Information: Details about properties you are buying, selling, or leasing, including financial information relevant to transactions
• Communication Data: Records of your communications with us, including emails, phone calls, and meeting notes
• Website Usage Data: IP address, browser type, device information, pages visited, and time spent on our website
• Marketing Preferences: Your preferences regarding marketing communications and newsletters

3. How We Use Your Information

We use of your data for the following purposes, based on legitimate interests, contractual necessity, or your consent:

• Service Delivery: To provide commercial real estate services, process transactions, and manage property portfolios
• Communication: To respond to your enquiries, provide updates on transactions, and maintain our business relationship
• Legal Compliance: To comply with legal obligations, including anti-money laundering requirements and property transaction regulations
• Business Operations: To manage our business, improve our services, and maintain accurate records
• Marketing: To send you relevant property listings, market updates, and promotional materials (with your consent)
• Website Improvement: To analyse website usage and improve user experience

4. Cookies and Tracking Technologies

We may use cookies and tracking technologies for analytics, advertising, and remarketing purposes, including Google Ads. These technologies help us measure campaign effectiveness, deliver relevant advertisements, and improve our services. You can manage your cookie preferences at any time through our cookie consent banner.

For detailed information about the cookies we use, please refer to our Cookie Policy.

5. Data Sharing and Disclosure

We may share your personal data with third parties in the following circumstances:

• Professional Advisors: Solicitors, surveyors, financial advisors, and other professionals involved in property transactions
• Service Providers: IT support, marketing agencies, and other service providers who assist with our business operations
• Legal Requirements: When required by law, court order, or regulatory authority
• Business Transfers: In connection with any merger, acquisition, or sale of our business
• Property Marketing: With your consent, to market properties to potential buyers or tenants

6. Data Retention

We retain your personal data for as long as necessary to fulfil the purposes outlined in this policy, unless a longer retention period is required by law. Specifically:

• Transaction Records: Retained for 7 years after completion of property transactions for legal and regulatory compliance
• Marketing Data: Retained until you withdraw consent or we determine it is no longer necessary
• Website Analytics: Typically retained for 26 months in accordance with Google Analytics settings
• Communication Records: Retained for up to 7 years for business and legal purposes

7. Your Rights

Under GDPR and Irish data protection law, you have the following rights regarding your personal data:

• Right of Access: Request copies of your personal data
• Right to Rectification: Request correction of inaccurate or incomplete data
• Right to Erasure: Request deletion of your personal data in certain circumstances
• Right to Restrict Processing: Request limitation of how we use your data
• Right to Data Portability: Request transfer of your data to another organisation
• Right to Object: Object to processing based on legitimate interests or for marketing purposes
• Right to Withdraw Consent: Withdraw consent for processing where consent is the legal basis

To exercise any of these rights, please contact us using the details provided below.

8. Data Security

We implement appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, disclosure, or destruction. These measures include:

• Secure servers and encrypted data transmission
• Access controls and authentication procedures
• Regular security assessments and updates
• Staff training on data protection and confidentiality
• Secure disposal of data when no longer required

9. International Data Transfers

We primarily process your data within the European Economic Area (EEA). Where we transfer data outside the EEA, we ensure appropriate safeguards are in place, such as:

• Adequacy decisions by the European Commission
• Standard contractual clauses approved by the European Commission
• Binding corporate rules or certification schemes

10. Contact Information

If you have any questions about this Privacy Policy or wish to exercise your rights, please contact us:

11. Complaints

If you believe we have not handled your personal data in accordance with this policy or data protection law, you have the right to lodge a complaint with the Irish Data Protection Commission:

12. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of any material changes by posting the updated policy on our website and updating the "Last updated" date at the top of this page.

We encourage you to review this Privacy Policy periodically to stay informed about how we protect your personal data.